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Employee Handbooks: Protect your Employees and Your Company

January 9th, 2015

If you’re not handing a comprehensive, updated employee handbook to each of your new hires during their first week on the job, you may want to consider drafting and distributing one in 2015. A well written employee handbook can help you clarify general workplace rules that are sometimes misunderstood or taken for granted. And if your workplace involves any safety hazards or unique HR requirements, a handbook can clarify these issues from the outside.

Employee handbooks can also help new hires understand the exact nature and requirements of their positions, which can keep the annual performance review process clear, effective, and on-track. As you sit down to draft and edit your handbook, keep these tips in mind.

Do some research first.

If you’re starting the process from scratch, lay the ground work before you begin drafting and editing the text of your handbook. Solicit feedback from all affected employees, and gather general length and content recommendations from your HR department and legal team before you move forward.

Keep job descriptions limited to one or two pages.

If you produce your handbook as a three ring binder, you can insert these pages into each specific employee’s copy upon his or her first day.

Obtain buy-in on each section.

Create a section for safety rules, a section for your dress code (if applicable), a section covering the performance review process, training requirements, a staff listing, an emergency phone tree, hiring, coaching, referral and termination rules, and any other section applicable to your workplace. But for each section, you’ll need to obtain approval from HR, legal staff, and upper management.

Be ready to update the handbook as necessary.

Company rules and policies evolve, and the handbook should be ready to evolve as well. Each page should be removable and replaceable, so when you distribute a new page, you can ask employees to remove and throw away the outdated section.

Keep a copy online.

Keep a tab on your webpage or internal intranet that takes employees directly to an updated online copy of the handbook. This way employees will still have access to necessary information even if they lose their binders.

For more information on the content and distribution of your new handbook, reach out to the staffing and management experts at Merritt.

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